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Identifying how GPs spend their time and the obstacles they face: a mixed-methods study.

Published version
Peer-reviewed

Change log

Abstract

BACKGROUND: Although problems that impair task completion - known as operational failures - are an important focus of concern in primary care, they have remained little studied. AIM: To quantify the time GPs spend on different activities during clinical sessions; to identify the number of operational failures they encounter; and to characterise the nature of operational failures and their impact for GPs. DESIGN AND SETTING: Mixed-method triangulation study with 61 GPs in 28 NHS general practices in England from December 2018 to December 2019. METHOD: Time-motion methods, ethnographic observations, and interviews were used. RESULTS: Time-motion data on 7679 GP tasks during 238 hours of practice in 61 clinical sessions suggested that operational failures were responsible for around 5.0% (95% confidence interval [CI] = 4.5% to 5.4%) of all tasks undertaken by GPs and accounted for 3.9% (95% CI = 3.2% to 4.5%) of clinical time. However, qualitative data showed that time-motion methods, which depend on pre-programmed categories, substantially underestimated operational failures. Qualitative data also enabled further characterisation of operational failures, extending beyond those measured directly in the time-motion data (for example, interruptions, deficits in equipment/supplies, and technology) to include problems linked to GPs' coordination role and weaknesses in work systems and processes. The impacts of operational failures were highly consequential for GPs' experiences of work. CONCLUSION: GPs experience frequent operational failures, disrupting patient care, impairing experiences of work, and imposing burden in an already pressurised system. This better understanding of the nature and impact of operational failures allows for identification of targets for improvement and indicates the need for coordinated action to support GPs.

Description

Keywords

ethnography, general practice, mixed methods, operational failures, operations research, time and motion studies, Anthropology, Cultural, Attitude of Health Personnel, England, General Practice, General Practitioners, Humans, Qualitative Research

Journal Title

Br J Gen Pract

Conference Name

Journal ISSN

0960-1643
1478-5242

Volume Title

Publisher

Royal College of General Practitioners
Sponsorship
Health Foundation (unknown)
Department of Health (via National Institute for Health Research (NIHR)) (NF-SI-0617-10026)
This project was funded by an Academy of Medical Sciences Starter Grant for Clinical Lecturers (award number SGL018_1023) and by The Healthcare Improvement Studies Institute (THIS Institute), University of Cambridge. THIS Institute is supported by the Health Foundation, an independent charity committed to bringing about better health and healthcare for people in the UK. CS, JM, AG, GL, JW and MDW were supported by The Healthcare Improvement Studies (THIS) Institute. CS was supported by an Academy of Medical Sciences Starter Grant for Clinical Lecturers and a National Institute for Health Research (NIHR), Academic Clinical Lectureship for the submitted work. JM was supported by Health Education East of England, Academic Clinical Fellowship during the conduct of the study. MDW was supported by a NIHR Senior Investigator award (NF-SI-0617-10026) during the conduct of the study