The potential to share and re-use qualitative archived data has garnered much interest in recent years. This increased attention can be attributed mainly to advances in both data documentation standards and digital archiving technologies, which provide users with the ability to archive, share and disseminate qualitative research materials. However, there remain theoretical and epistemological barriers to and implications for the sharing and re-use of qualitative study data. One way to address these issues is by studying research practices (with practitioners’ active involvement), in combination with developing software tools that support digital archiving of qualitative studies. Semantic technologies, combined with metadata standards and documentation schemas have the potential to enhance qualitative data documentation, archiving and analysis. In fact, it has been established that data documentation is one of the key elements that enables data archiving. The use of appropriate standard documentation frameworks is crucial to data archives’ exposure and has a direct impact on the discoverability, search and retrieval of archived data. The technological aspect of this study has been the development of a self-archiving toolkit that makes use of such technologies. The purpose of this work was to allow users, with varying levels of research experience (e.g. from undergraduate student researchers up to more experienced senior researchers) to avail of the benefits offered by qualitative digital archiving. To complement the technological developments undertaken, the present study also explored the practices of different researchers: undergraduate student researchers, researchers involved in teaching research-oriented modules, as well as senior researchers. This exploration focused on the collection, organisation, analysis and presentation of qualitative data and how these relate to and can be supported by digital archiving to enable researchers to organise, disseminate, and visualise research collections.