Deposit content into Apollo: overview of systems at Cambridge

To streamline how researchers manage their research information (publications and grants), and to fulfil open access and funder requirements, Apollo integrates with relevant systems within the University. The diagram below provides detailed information about key systems, their role and how Apollo interacts with them.

What can be deposited into the Repository?

The Repository terms of use determine the types of content that can be deposited into Apollo.

Only Research Outputs connected to the University of Cambridge can be deposited in the Repository. By "connected" we mean Research Outputs authored by current or former University of Cambridge researchers, research students or staff members; Outputs of research conducted at the University of Cambridge; Research Outputs that appear in a journal published, or a conference hosted, by the University; or Outputs resulting from research undertaken using University facilities.

The way to deposit your research depends on the type of output. Regardless of the output type, we ask you to check that:

Open Access and Scholarly Outputs

A mediated deposit service is available. Please use the Open Access upload form to register your article details.

If you have other content you would like the team to add on your behalf, please email with details of the items in question.

Open Access upload form

Research data

A mediated deposit service is available - please use the Data upload form. If you have any questions, please contact the Research Data Management team.

Data upload form


A mediated deposit service is available - please access the Theses information page where further information is provided. If you have any questions, please contact

Preparing to deposit your thesis in Apollo

Batch uploads

While most deposits to the Apollo repository will be via Symplectic Elements, we also offer a batch upload service where the material is complex and / or extensive.

We need two things for a batch upload:

  1. A spreadsheet containing data describing the items for upload (this is also referred to elsewhere as metadata). Because we need particular information, and for that information to be in a certain format, we will supply a template spreadsheet.
  2. The files themselves.

Once we receive the spreadsheet and the files we will upload the material to Apollo on your behalf and report back once the DOIs have been created.

To obtain further advice and to also get a copy of the relevant template spreadsheet please contact:

Research data

For all questions relating to the batch deposit of material that supports or underpins your research outputs please contact the Research Data Management team:

Repository service

For to all other material (eg reports, working papers, books, etc.) please contact the Repository team:;

If you're unsure which applies please contact the Repository team as they'll route the enquiry to the appropriate service.


In some instances you may be allowed to self-archive your material on the repository. Please contact with the details of which collection(s) you wish to submit your material to. Once the team has allowed you access rights to deposit in that collection, they will send you an email letting you know that you can deposit your material.

If you would like a new community and/or collection to be created please email us:

  • The name of the organisational entity such as Department or Institution.
  • A description of which types of content the community/collection will contain (e.g. research publications, working papers, images).